Help & Support

Need help or support in making a group booking? Whatever your question or query we have a team on hand ready to provide the answer

Latest News

Coronavirus outbreak

12 March 2020

Following the COVID-19 disruption and as we return to flying, this page will be updated with key information and links you can refer to in relation to your bookings and future booking plans.


Policy for trade group bookings - effective April 1, 2021

To assist our valued Trade partners with un-ticketed existing and new Group bookings made for travel before November 30, 2021, the following policy has been introduced: the following policy has been introduced:

Bookings can be cancelled without additional penalty* up to 30 days before departure.  Space must be released by October 31, 2021.

*Any deposit amount will be retained by British Airways as Credit to be redeemed for travel up to December 31, 2022 (all sectors must be completed by this date).

To take advantage of this, you must keep a record of the booking reference associated with the flights that you are cancelling. Contact us when you have made your new flight reservation in order to apply the value.



For new and existing ticketed Group bookings made since June 01, 2020 for travel before December 31, 2021, the following option applies:

  • One free change for travel up to December 31, 2022
    (subject to availability. All sectors must be completed by this date)

  • One free name-change per passenger

  • Re-routing permitted

  • Any additional fare and/or tax must be collected 

  • Free changes apply once per ticket, not per policy update. (Changes agreed and processed as a result of a schedule change do not affect this free change entitlement)


For all existing and new, ticketed and un-ticketed Group bookings held for travel commencing December 1, 2021, Standard Pre-COVID-19 Group Terms and Conditions policy will be re-introduced. 



Contacting us

We are currently working through high enquiry volumes and will be processing the bookings in order of departure date/time. Please email your enquiry with the following:

- PNR and departure date in the subject line

- The rebooking options your would like (in order of preference) plus your contact number and any other details that may help us to resolve your request as efficiently as possible in the email body

If you have not heard from us and your booking is due to travel in 24 hours please email us at info@ba-groups.com.


Flight status and airline news

You can check your customers' flight status here, and British Airways trade support for the latest guidelines.

Please see our news regarding additional tax on UK and European sectors via London Gatwick here >

Travel advice

For latest advice visit the Foreign Office

Coronavirus updates

For latest advice on coronavirus please check:

Coronavirus Government response

World Health Organisation